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10 Common Reference Check Questions:

  1. How do you know the job candidate?
  2. Would you hire this person to work for you?
  3. What were the performance strengths of the candidate?
  4. What were the performance weaknesses of the candidate?
  5. What were their day-to-day duties?
  6. Did the candidate maintain their work schedule effectively?
  7. How long was the candidate in your employment?
  8. What did you like about working with this person?
  9. Is there anything unique that I should know about this candidate?
  10. How would you summarize this candidate in terms of their commitment to work?
An example of a free reference check template.

Reference Check Questions Email Template:

Download our free reference check email template in Microsoft Word format.

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Keep in mind that the questions you ask can only go so far because most previous employers and professional references aren’t going to say anything that could potentially get them into legal trouble. Despite this issue, you can learn a lot from uncomfortable pauses and overly generic responses.

Also, remember that the supervisor you call is likely to be busy, and may not have all the details of the candidate's employment at their fingertips. There may be some discrepancies in the information they give you, but it doesn't necessarily mean that your candidate lied.

Tips for Checking References:

1. Ask for business and cell phone numbers.

While a cell number might be best for actually reaching someone, their business number is better for confirming that the reference really works at a company. Ask candidates to give a business line for each reference, and offer to let them include the reference’s cell number as well. Google the business number and make sure it’s connected to the company in question.

2. Call the business number, even if you have the cell number.

Even if you know the previous supervisor or human resources manager isn’t going to be in the office, call their business number. This way you can confirm that they really work there before calling their business phone.

3. Use LinkedIn to research references.

Did you only receive a cell number or an email address? Head to LinkedIn to confirm the reference. A quick search on LinkedIn should help you determine with a higher level of certainty whether or not the reference is legitimate.

4. Send a warm-up email or a LinkedIn InMail.

Don't just cold call references and interrupt their day. Try emailing them or contacting them through LinkedIn's email service. You can use a tool like Calendly to make it easy for them to schedule a time with you.

5. Take notes on your reference calls.

Ideally, you keep all your notes together on each candidate - everything from what happens in interviews to references. It makes it easy to sit down and review the whole picture before making a final decision, and helps make sure you remember everything you should be taking into account.

6. Don't just talk to managers and supervisors.

Try getting the thoughts of their peers too. It'll help you get a broader picture of the candidate, and what they're like to work with.


What questions should I ask a personal reference?

  • What is your relationship to the candidate?
  • When did they start in this position?
  • What were their day-to-day duties?
  • What was their starting and ending position?
  • Did they ever have attendance issues?
  • Did they ever have performance issues that required disciplinary action?
  • Would you hire them for this position again?

How do you conduct a reference check?

  • Research the references on Google and LinkedIn.
  • Decide what questions you have that references can answer.
  • Contact references and arrange a time to talk.
  • Set a positive tone about the candidate.
  • Focus and listen closely.
  • Take notes on the conversation.
  • Ask open-ended questions.

How do I do a reference check on a tenant?

Tenants can be asked for proof of identity, proof of income and be asked for character references. Checking these references can be conducted similarly to how an employer conducts reference checks, but with more relevant questions to renting.

Reference checks are 100% legal. However, the reference must consent to provide information about the job applicant in question.

Do employers check references before or after an offer?

Typically, an employer will check the reference of the final candidate before an offer is made.

How long should a reference check take?

Reference checks can take up to several days.

Do companies check references anymore?

Yes. Many companies still check candidates' references before an offer is made.

Why do employers ask for references before interview?

Employers may ask for references before an interview if they would like to see evidence of work experience, or would like to narrow down the potential candidate list.

Are employers required to give references?

No. Employers are not obligated to provide a reference.

Do employers ask references about salary?

Yes. An employer may ask a previous employer what your salary was to confirm your salary expectations.

Do employers check references for entry-level positions?

Employers may ask for character references if it is an entry-level position, such as a reference from an educator or community leader.

Why do employers check references?

Employers check references to confirm work history and learn more about the candidate as an employee.

What questions do employers ask references?

How many references is enough?

You can set your own standard, but typically employers ask for 2-3 professional references.

Who should I use as a reference?

A professional reference can be an employer, supervisor, co-worker or mentor who can confirm your work experience and professionalism.

Do I have to give references?

You are not required to give references unless asked specifically. However, refusal to provide references may impact your application negatively.

Can employers give a bad reference?

Yes. Employers must give truthful references, which include mentioning misdemeanors or poor discipline and performance.

Can a company check references without permission?

No. Companies must have the consent of candidates to perform reference checks.

What questions should I ask a personal reference?

  • What is your relationship to the candidate?
  • What are the candidate's biggest strengths and weaknesses?
  • Did the candidate meet their job expectations?
  • Does the candidate always show up on time?
  • Would you rehire the candidate?

Can I use a friend as a reference?

Yes. If your friend is a previous employer, manager or colleague they can be listed as a reference.

Can a family member be a reference?

You should not use a family member as a reference, as their opinion of you could be considered biased.

Should everyone use employment reference check questions?

A reference check is one of the best ways to learn more about a candidate. Lots of people can look good on paper, but what other people say about them will tell you the real story.

What if there are no references on a candidate's resume?

If there are no references, ask the job applicant to provide some for you. References are a very common expectation, so most applicants should be more than willing to provide you with some. On the other hand, if a job applicant is hesitant to offer references, it may be a red flag.

Are reference checks valuable?

Yes. At the final stage of the hiring process, a reference check is an opportunity for the employer to verify the candidate's work experience, qualifications, how their peers view them, and whether or not they fit in with the company culture.

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